Customer Service Software

Whether you currently track support requests on paper or spreadsheet, or have customer service management software that is no longer adequate for your current needs, we invite you to take a look at our Novo Customer Support Suite Software which enables you to provide a cost effective intranet or internet customer support environment.

The Novo Customer Support Suite combines our Novo Help Desk Software with our very powerful, full featured Novo Knowledge Base Software enabling you to provide customer self help, different levels of internal support documentation and more.  The knowledge base specifically helps you:

• Capture knowledge critical to supporting your customers
• Reduce call volumes
• Efficiently respond to repeat issues
• Quickly train new call center/support representatives

A few applications of the Novo Customer Support Suite are:

• Web Customer Support Portal
• Intranet Employee Support Portal
• Call Center Documentation
• Enhance online customer service 
  
  Customer Service Software Features

What will it do for you?

• Optimize Call/Support Center Operations: Reduces call volume by deflecting some of your support requests to your customer facing self help Knowledge Base.  Expedites communication between your support representatives and your customers with quick email notifications.  Allows your customers to check the status and add notes to their support request without calling the support center.
  

• Captures Knowledge: The integrated Novo Knowledge Base Software allows customer support representatives and others to easily document recurring issues.  This knowledge stays in the system and does not leave when an employee does.
  

• Decreases New Employee Training Time: With an easily accessible knowledge repository, new customer service software users can quickly find the answers to customer questions.
  

Customer Service Software Features
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• Web Based, Configurable, Industry Standards

  • Completely Web Based Online Customer Service Software - only a Web Browser is needed to administer & use the system 

  • Easily Accessible on your Corporate Intranet or Web Site

  • Industry Standard Architecture (MS SQL Server, ASP/ASP.Net)

  • In-House & Hosted (ASP) Customer Service Software Editions available

  • No Additional Hardware Required (can typically be installed on existing servers)

  • Utilizes Existing IT skills with minimal need for re-training

• Customer Support Request Submission/Management (Enterprise Edition)

  • Search Knowledge Base Articles - allows customers to search Knowledge Base articles before submitting a ticket 

  • Submit Requests - allows customers to submit a request directly into the customer support Request/Ticket Queue (with email notifications - see below)

  • Manage Requests - allows customers to review request status, add notes and attachments and close requests
    
    

• Flexible User Roles (Enterprise Edition) 

  • User Roles Management - allows customizable user roles so you can define what your users can and cannot do

  • Multi-Department Request Management - allows customer support requests to be managed at the department level.  Each department can create and manage their own requests.
    
    

• Active Directory /LDAP Integration (Enterprise Edition - Optional Module)

  • Maps Active Directory Groups to Departments and Roles - providing single sign on and easier user administration

  • End User Active Directory Authentication & Search - single sign on for corporate customers/end users.  Also allows searching Active Directory for customers/end users when customer support representatives add requests.

  • Built in User Authentication - complete built in User Management if Active Directory is not used 

• Automatic Email to Ticket Processing (Enterprise Edition - Optional Module)  

  • Monitors an email account and automatically adds/updates a ticket from the email message.
    
    

• Web Services (API) (Enterprise Edition - Optional Module) 

  •  Integrate Novo software with 3rd party software applications – allows our software to be integrated with your existing software
    
    

• SLA/Request Escalation

  • Set Priority Levels & Time Resolution - easily define priority levels and associate priorities with colors and time allowed to review/resolve ticket.

  • Auto Request Escalation - the customer service software allows you to setup managers/supervisors with the ability to be notified via email (or email to pager) if a request is not responded to within the defined time period.

  • Reporting - report on average time to resolve, etc.
    
    

• Automatic Email Notifications

  • Confirmation Receipt To Customers/End Users/ - an email is sent back to the customer/end user that submitted the request to confirm its receipt.

  • New Request Submissions - Customer service software users can be notified via email of new requests submitted by customers/end users.

  • Re-routing of Requests - Customer Service staff are notified when a request is re-assigned to them.  A link in the email takes them right to the request. 

  • SLA Failure - when the time to review a request has passed without action, notifications are sent to the appropriate management/supervisory personnel.
    
    

• Attachments

  • Quick Attachments - Our customer service management software allows you to easily add attachments (i.e. screen shots of error messages, etc.) to a customer support request.
    
    

• Robust, Easily Configurable Request Queue

  • Flexible Request Queue - Easily enable/disable columns to display

  • Priority Colors - Priorities are associated with a color making prioritization quick and easy.

  • Request Filtering - each user can define their own preferred view of the requests by applying multiple filters

  • Clean, Straightforward Layout - for ease of use 
    
    

• Time Management

  • Punch In/Punch Out Request Time Tracking - The customer service management software tracks cumulative time spent on a request.
    
    

• Robust Knowledge Base Integration  

  • Customer/End User Self Help - provides a web self help system to customers/end users allowing them to answer their own questions, which reduces call volume.

  • Quick and Easy Knowledge Capture - intuitive interface allows Customer Support and other staff to quickly create a formatted and categorized Knowledge Base article.

  • Quick Knowledge Base Search on Request/Problem - 1 click problem/issue search of the Knowledge Base as a Request is being added/edited.

  • Knowledge Base Article to Request Linker - with just 3 clicks you can link a Knowledge Base article to a customer service software request.  This is then available to customers/end users and/or other support representatives to reduce response time - it shows the articles that have already been reviewed.

  • Request to Knowledge Base Article Creation - allows you to quickly create a Knowledge Base article from a Request Description/Resolution.
    
    

• Asset Management Integration (for Help Desk related support - Requires the Asset Management Software Module)

  • Software Inventories - shows a list of software installed on end user's PC 

  • Hardware Inventories - shows a list of hardware components installed on end user's PC
    
    

• Reporting

  • Flexible Reporting capability - Our online Customer Service Software identifies monthly/yearly trends by various metrics and facilitates root cause analysis (identifying problem areas)
    
    

• Internationalization

  • Multi-Lingual Support - supports the ability to add/manage customer support requests in different languages.  Utilizes the same system for providing global customer support.

  • Time Zone Configuration - allows customer service representatives in different time zones to add/view request dates/times adjusted for their time zone.  
    
    

• Database Support

  • Microsoft SQL Server 2000

  • Microsoft SQL Server 2005

  • Microsoft SQL Server 2005 Express Edition (with Advanced Services)

Customer Service Software System Requirements:

• Operating System: Windows 2000/2003 Server

• Web Server: IIS 5+

• Database Compatibility Options: 

  • Microsoft Access Database (included - for low volume use)

  • Microsoft SQL Server 7+ 

  • Oracle 9i+ (Requires Novo Oracle Plug-In Module)

• Web Browser: Cross-Platform Browser (for Read Access), Internet Explorer 5.5+ (required for WYSIWYG HTML Editing of Knowledge Base Articles)